Summer has officially arrived! If you are thinking of throwing a party, here is Bellizzi’s essential party throwing tips for you! You must have a vision to start the party, must keep your budget in mind and have to stay cognizant of the costs involved with throwing a party. Initial things to keep in mind when throwing a party include:
Party throwing checklist:
Who do I want to invite, and how many people?
What is my budget?
How do I see this party–casual or a more formal affair?
Who do I call to help me?
What is a ball park cost for food and staff for the different catering styles?
To most people having a party, at first it seems like a piece of cake, but when the list grows to 50 or more people that quickly changes everything!
If you are thinking about throwing a party, here is some valuable information to make things clearer about in-home parties and catered affairs.
The first thing to think about is your guest list: who you want to invite to the party, and how your guests will get along with each other. With family sometimes you are limited and don’t always have a choice.
Once your list is ready, you have to visualize how the party will look and operate: what’s the theme/decor, activities/entertainment at the party, type of music in background, and type of food to be served.
Setting a date is also critical! When setting a date, always allow enough time depending on the venue. If you are planning on throwing a party at home, you could allow from 2 weeks to 1 month. However, if you are planning on a wedding date, book in advance up to 1-2 years.
The next step in creating the actual event is by choosing a location. Start with the type of location: indoor or outdoor, home, park, beach, island, catering hall, restaurant, museum, private club, or on a boat. Your location possibilities are endless! Keep your budget in mind when choosing an ideal location for the party.
Budget is the next critical item on your list. Make sure that you fit your budget in with your vision and add 30%. Sometimes in order to create the perfect party, you may have to increase your budget in order to make your vision become a reality.
Here are several ideas when organizing a party, from least expensive to most expensive:
1. A home party where you cook all of the food or do all of the initial prep work and finish cooking the food with your guests present.
2. You prepare the theme at home and have food dropped off from a local caterer. (Bellizzi link)
3. Catered affair at home. You do some of the work and then the food is dropped off; servers control the food and clean up.
4. Have your party at a restaurant where it can be in a private room (if available).
5. Home catered affair. All of the food is prepared fresh, everything is served and you get to sit back and enjoy! This includes a chef party where your guests participate in cooking; or a wine and food party served at your dining room table; or an affair at a wine shop such as the Mt. Kisco Wine and Spirits–see tasting menu for this venue at this link. Link to menu
6. Catered affair by private caterer at their location.
7. Catered affair at a remote location, a farm, an estate, etc. What makes this more expensive is the rental of tents, equipment, and set up.
8. A catered affair on an island, reserving hotel, flights and setting up the theme and menu.
No matter what kind of affair you are having remember to always work with someone you trust, is the right fit for the type of party you are having, and is able to meet your personal and financial needs.
Other recommended vendors:
Crabtree’s Kittle House – 914 666 8044
Abigail Kirch at Tappan Hill -Tarrytown, 914-631-3030
Grand Central Market Catering- Somers 914-628-0655
Country Manor Catering at Holiday Inn- Mt. Kisco 914-241-2600
Villa Barone Hilltop Manor- Mahopac 845-628-6600
Antuns of Westchester – 914-592-5260
Cartwright party rentals – Carmel (845) 225-9200